Behind every fun event was a team of people working hard to put everything together. From making the invite list to setting up the venue, people have spent lots of time and energy creating a day (or night,) that people will enjoy.
If you want to put on an entertainment event, you need to know what all the work entails. We will go over all of what goes into a fun event that people will remember for years.
The Ability to Keep Track of Everything
When you are planning any sort of event, it’s a must to keep track of absolutely everything about the event. From the number of guests, what kinds of servers you need to hire, to deciding what color of flowers to have on the tables, every single detail is up to you to remember and dictate to others.
As an event coordinator, you have to bring your organization and communication skills to the next level. If anyone has a question about where something should go and what something should look like, they will be going to you to get answers.
Keep a list of everything going on with the event. Make sure that the information on the list gets to the correct people and that you keep the list updated. A solid list system will help you stay organized and reduce some of the stress.
An Event Coordinating Team
Putting on an entertainment event takes so much work that it is too much to handle as one person. Creating a team to plan an event reduces the workload of everyone involved and allows pieces of the event to be planned more efficiently.
Even if you only have one other person helping you put on an event, you already have cut your workload in half.
However, when you work with other people to put on an event, you must remember to properly communicate. Everyone must be on the same page for every aspect of the event to prevent misunderstandings, arguments, and organizational messes.
Practice high levels of communication with your team. When it comes to event planning, over-communicating is much better than under-communicating.
Your team is both your help and your support. If you have problems making a decision, having people on your team pitch in their ideas is incredibly helpful.
Putting on an entertainment event requires there to be some entertainment. This usually indicates a live music performance such as having live music at a wedding or coordinating a concert.
Not every music group is going to bring all their equipment to your set. There are times when some things have been forgotten or you are required to have a very specific setup. In these cases, you need to be able to rent out any and all necessary equipment.
Luckily, renting equipment has become an easy task to accomplish. First, find out what all you need to rent. Do you need specific instruments? Do you need to get an instrument repaired before the time of the event? Do you need storage? All of these can easily be rented from various places.
If you are in the Los Angeles area, you have On-Stage Rentals there to help you with whatever you need to rent for an event. On-Stage Rentals provides anything for a live performance from various instruments (including bass amplifiers, drumkits, keyboards, and much more) to tour support packages.
On-Stage Rentals makes it super easy to plan an entertainment event that people are going to remember for years.
Interested in using On-Stage Rentals for your event planning needs? Head over to the On-Stage Rentals website to get started. From the website, you can fill out a form with your name, email, and the kind of event that you are planning. If you don’t want to use the form, simply call (626) 339-7100.
Providing some simple information is the start to getting help putting on a great event. On-Stage Rentals makes sure that every entertainment event that they help with has everything that you need.
Budgeting for an Event
It can be so easy to see cool things for an entertainment event and put them into the cart. Those expenses do rack up and you might find yourself in a financial bind if you fail to create and stick to a budget.
That is why we highly recommend creating a budget when you are first starting to plan the event. Then, when you are choosing a venue, ordering food, paying for entertainment, and making any other necessary expenses, you can keep in mind how much you are spending.
Keeping track of the budget throughout every purchase helps prevent you from going over your budget. In fact, you might even fall underneath your budget by the end and have extra money to purchase some more fun things.
When making a budget, have a part of it designated to being emergency funds. Life can happen at any point in the event planning process. You might find yourself facing a sudden price change or having to pick something up right as the event is starting. Having an emergency fund gives you extra money to handle these situations with less stress.
Need Help? Head to On-Stage Rentals
Again, putting on an entertainment event is tough work. At some point, it might become too much to handle for you and your team. In that kind of situation, you can head over to On-Stage Rentals for help. Not only can you rent equipment from this location, but you can also get help with coordinating your event!
On-Stage Rentals aims to make planning events easier and less stressful. If you ever need help with equipment or putting everything together, you always have someone at On-Stage Rentals that can help you no matter how far behind you are.
Get ready for your next great entertainment event with these tips and On-Stage Rental’s help. When you keep this information in mind, your event will be one everyone will remember.