Behind every fun event was a team of people working hard to put everything together. The invitation lists being compiled to the venue setup, people have been expelling much time and energy to make this day or night something people will enjoy. If you want to put on an entertainment event, you need to know what all the work entails. In this paper, we will review all that goes into making a fun event that people will remember for years to come.
Keeping Track of Everything
Planning an event means tracking every detail, from guest numbers and server needs to table decor. As the coordinator, you’re responsible for organization and communication, answering all questions and making key decisions. Use a detailed, up-to-date checklist and share it with your team to stay organized and reduce stress. Event Planning Checklists can help you manage every aspect effectively.
An Event Coordinating Team
Putting on an entertainment event takes so much work that it is too much to handle as one person. Creating a team to plan an event reduces the workload of everyone involved and allows pieces of the event to be planned more efficiently. Even if you only have one other person helping you put on an entertainment event, you already have cut your workload in half. However, when you collaborate with other people to run an event, remember proper communication. Everybody has to be on the same page in every single attribute of the event so that there are no misunderstandings, arguments, or organizational messes. Practice high levels of communication with your team.
In event planning, much better than under-communication is over-communication. Your team is both your help and your support. If you have problems making a decision, it is of immense help if there are people from your team who can pitch in their ideas. Tips on Effective Team Communication can guide your collaboration process.
Renting the Perfect Equipment
Putting on an entertainment event requires there to be some entertainment. This usually indicates a live music performance such as having live music at a wedding or coordinating a concert. Not every music group is going to bring all their equipment to your set. There are times when some things have been forgotten or you are required to have a very specific setup. In these cases, you need to be able to rent out any and all necessary equipment.
Luckily, renting equipment has become an easy task to accomplish. First, find out what all you need to rent. Do you need specific instruments? Do you need to get an instrument repaired before the time of the event? Do you need storage? All of these can easily be rented from various places. If you are in the Los Angeles area, you have ON-Stage Rentals there to help you with whatever you need to rent for an entertainment event.
We provide anything for a live performance from various instruments (including bass amplifiers, drum kits, keyboards, and much more) to touring support packages. We make it super easy to plan an entertainment event that people are going to remember for years.
Interested in using ON-Stage Rentals for your entertainment event planning needs? Head over to our website to get started. From the website, you can fill out a form with your name, email, and the kind of event that you are planning. Providing some simple information is the start to getting help putting on a great event. We make sure that every entertainment event being planned has everything that you’ll need to make it a huge success. If you don’t want to use the form, simply call us (626) 339-7100.
Budgeting for an Entertainment Event
It’s easy to get carried away with cool ideas for an event, but costs add up quickly without a budget. Start by setting a budget during the planning stage to guide expenses like the venue, food, and entertainment. Tracking spending helps you stay on budget and might even leave room for extra fun addition
When making a budget, have a part of it designated to being emergency funds. Life can happen at any point in the event planning process. You might find yourself facing a sudden price change or having to pick something up right as the event is starting. Having an emergency fund gives you extra money to handle these situations with less stress.
Need Help? ON-Stage Rentals Can Help
Again, putting on an entertainment event is tough work. At some point, it might become too much to handle for you and your team. In that kind of situation, you can head over to ON-Stage Rentals for help. Not only can you rent equipment from this location, but you can also get help with coordinating your event! ON-Stage Rentals aims to make planning events easier and less stressful. If you ever need help with equipment or putting an event together, you always have someone that can help you no matter how far behind you are.